A central accounting system for the school activity accounts is maintained by the business services department. Advisors should acquaint themselves with this system.
All revenue should be deposited by completing a deposit form and doing the first count of the cash/checks. For disbursements a Student Activity Fund Check Request form must be submitted to the business office 3 days in advance. The form must be signed by the advisor, a student and the principal. To place an order using a purchase order, please follow the po process in ESS.
Once per month the advisors will receive a statement with the current balance and a list of transactions made. Advisors should compare this report to their own records to ensure accuracy.