A central accounting system for the school activity accounts is maintained by the business services department in the district office. Advisors of the various school organizations should acquaint themselves with this system.
All revenue should be deposited using a student activity deposit ticket. Purchase orders should be completed for all supply orders. For all other disbursements, a Student Activity Fund Check Request form must be submitted to the district office 3 days in advance. The Student Activity Fund Check Request form must be signed by the advisor, a student and the principal. No cash payments are to be made from organizational receipts.
Once per month, advisors will receive an Activity Statement which contains their current balance and any transactions that occurred during the month. Advisors should compare these statements with their records to ensure accuracy.